Facility Reservation Request Form

Wellness and Recreation will respond to all requests within five business days as time and workload allow.

Reservation of any space requires a minimum of four weeks’ notice prior to the event start date. Any requests submitted with less than four weeks’ notice will be handled on a case-by-case basis.

If you have questions regarding the status of your request, please contact Joni Satterwhite at jnbuss@ncsu.edu or (919) 515-7529.

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Contact Information

Primary Contact Name(Required)

First Last

Primary Contact Email(Required)

Primary Contact Phone(Required)

Organization Information

Group or Organization Name(Required)

Organization Type(Required)

University Department

Student Organization

Billing Information

Billing Contact

First Last

Billing Contact Phone

Billing Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Project (FAS) #

OUC #

Did you complete the major events registration form?(Required)

Yes

Event Information

Event Name:(Required)

As you would like it to appear on the reservation.

Event Description:(Required)

How many people do you expect to attend?(Required)

Include both participants and spectators.

Who do you anticipate the audience will consist of?(Required)

NCSU only

External / Non-university only

Open to everyone

Proposed Event Itinerary:

Include a timeline of activities for your event (including set-up/break-down).

Start Date:(Required)

Month

Day

Year

Start Time:(Required)

Hours

Minutes

AM/PM

End Time:(Required)

Hours

Minutes

AM/PM

Is this a multi-day/recurring event?(Required)

Yes

Please specify the event start and end time for each day of the event:

Do you require set-up time prior to the event start?(Required)

Yes

How set-up time is needed?

On-Site Event Contact

Please provide the contact information for the individual that will be on-site during the event in case of emergencies.

Name:(Required)

First Last

Phone:(Required)

Email(Required)

Space Information

Rental Type:(Required)

Please select the type of activity space you would like to use. Only one rental type may be selected per form. If you wish to request additional spaces, a separate form must be completed for each type.

Casey Aquatic Center

Classroom(s)

Indoor Activity Space

Outdoor Activity Space

Which space(s) would you like to request?

Select all that apply.

Multipurpose Courts 1 – 8

Multipurpose Courts 9 – 11

Racquetball Courts

Studio Space (1206, 1240, 2605, 2609)

Which space(s) would you like to request?

Select all that apply.

Miller Fields

Method Road Complex

Centennial Fields

Outdoor Basketball Courts

Tennis Courts

Which space(s) would you like to request?

Select all that apply.

25 Yard Pool (Dive Well)

25 Yard Pool (Short Course Lanes)

50 Meter Pool (Long Course Lanes)

50 Meter Pool (Short Course Lanes)

Which size of classroom would you like to request?

Select all that apply.

Seats up to 20 people

Seats up to 36 people

Seats up to 75 people

What style set up would you like?

View room layout options and capacities here.

Classroom

Lecture

O-Shape

U-Shape

Pod Banquet

Details:

Please include information about the amount/type of space needed for your event (i.e. number of rooms/courts/fields, number of participants, etc.).

Additional Event Details and Setup

Will your event require the reservation of campus parking spaces?(Required)

Yes

Will your event impact traffic / require road closures?(Required)

Yes

Will this event require a ticket?(Required)

Yes

Will there be a fee for attendees, vendors, sponsors, etc. to participate in the event?(Required)

Yes

Are you inviting minors (anyone under the age of 18 who is not currently enrolled or admitted to NC State University) to attend this event?(Required)

Yes

Unsure

Please complete the Major Events Registration Form before finishing this request.

Will NC State individuals be providing direct supervision for the care/custody/control of the minors?(Required)

Yes

Unsure

Please complete the Major Events Registration Form before finishing this request.

Are you inviting an elected official, public office candidate or someone campaigning on behalf of a candidate?(Required)

Yes

Unsure

Please complete the Major Events Registration Form before finishing this request.

Are you inviting individuals with national or international recognition?(Required)

This includes speakers, presenters or event participants.

Yes

Unsure

Please complete the Major Events Registration Form before finishing this request.

Will animals be in attendance at your event?(Required)

This does not include service animals. Please see requirements for all other animals: go.ncsu.edu/eventpolicies

Yes

Please complete the Major Events Registration Form before finishing this request.

Will there be inflatables and/or amusement rides at your event?(Required)

Please see requirements – go.ncsu.edu/eventpolicies

Yes

Please complete the Major Events Registration Form before finishing this request.

Will there be tents larger than 10'x10' at your event?(Required)

Yes

Please complete the Major Events Registration Form before finishing this request.

Will there be an elevated stage at your event?(Required)

Yes

Please complete the Major Events Registration Form before finishing this request.

Will there be amplified sound at your event?(Required)

Yes

Please complete the Major Events Registration Form before finishing this request.

Will there be a band or DJ at your event?(Required)

Yes

Please complete the Major Events Registration Form before finishing this request.

Will there be hot works or open flames at your event?(Required)

This includes grills, pyrotechnics, fire pits. Please see requirements – go.ncsu.edu/eventpolicies

Yes

Please complete the Major Events Registration Form before finishing this request.

Will there be food served at your event?(Required)

Yes

Will there be food trucks at your event?(Required)

Yes

Will there be non-university vendors at your event?(Required)

This includes catering, AV setup, production companies, rental equipment, etc.

Yes

Will you be selling anything at your event?(Required)

This includes merchandise, tickets, food, etc.

Yes