Reservations

Before submitting a request, groups need to determine if they fall in the “Major Event” category per NC State guidelines. Major events are ones in which two or more of the following conditions apply:

• Over 150 persons are anticipated to attend, and/or the attendees will include visitors and other non-university affiliated individuals;
• The Responsible Administrator determines that the complexity of the event requires the involvement of more than one University administrative unit;
• The Responsible Administrator determines that the event is likely to significantly affect campus safety and security (based on assessment from University Police) or significantly affects campus services;
• The Responsible Administrator determines that the event has a substantial likelihood of interfering with other University-sponsored events, activities, or essential University processes;
• The event features an elected official or candidate at the federal, state, or local government level.
• The event is a dance or concert; regardless of how many attendees;
• The event extends the normal operating hours for the space;
• Alcohol is intended to be served; or
• Outdoor amplified sound is requested.

If your event is considered a Major Event, please refer to the Major Event information in steps two and three.

Major Events: Please visit Campus Events – Emergency Preparedness & Strategic Initiatives to review pertinent information.

Non-Major Events: Please review the Wellness and Recreation Guidelines, and see below for more information about our spaces and rates.

Major Events: Register your event using the Major Event Registrations – Emergency Management & Mission Continuity form.

Non-Major Events: Use one of the forms below to submit a request based on your event type and location needs.

• Activity Space Request Form
  1. Studios 
  2. Courts 
  3. Fields 
• Meeting Space Request Form
  1. Classrooms
  2. Conference Rooms

Event organizers will receive a confirmation to review, sign and return. Your event will be scheduled when:

• Cost estimates are accepted.
• Your confirmation has been signed and returned.
• If applicable, you will also be required to review and sign an NC State University Facility Use Agreement and provide proof of $1,000,000 liability insurance.
• For all Non – NC State External users, a non-refundable reservation fee: 50% indoor space, 10% outdoor space will be charged to you.

The event organizer will receive an invoice after the event has occurred. Specific instructions for payment will be provided at that time.

Please visit the Campus Events – Emergency Preparedness & Strategic Initiatives page to review pertinent information.

Register your event using the Major Event Registrations – Emergency Management & Mission Continuity form.

Event organizers will receive a confirmation to review, sign and return. Your event will be scheduled when:

• Cost estimates are accepted.
• Your confirmation has been signed and returned.
• If applicable, you will also be required to review and sign an NC State University Facility Use Agreement and provide proof of $1,000,000 liability insurance.
• For all Non – NC State External users, a non-refundable reservation fee: 50% indoor space, 10% outdoor space will be charged to you.

The event organizer will receive an invoice after the event has occurred. Specific instructions for payment will be provided at that time.